{"id":28222,"date":"2025-08-17T13:56:19","date_gmt":"2025-08-17T10:56:19","guid":{"rendered":"https:\/\/insightss.co\/blogs\/?post_type=job&p=28222"},"modified":"2025-12-24T16:25:54","modified_gmt":"2025-12-24T13:25:54","slug":"administration-supervisor","status":"publish","type":"job","link":"https:\/\/insightss.co\/blogs\/job\/administration-supervisor\/","title":{"rendered":"Administration Supervisor"},"content":{"rendered":"\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
<\/td>\nJob Description\u00a0 <\/strong><\/td>\n<\/tr>\n
<\/td>\nOVERVIEW<\/strong><\/td>\n<\/tr>\n
<\/td>\nJob Title<\/strong><\/td>\nAdministration Supervisor<\/strong><\/td>\n<\/tr>\n
<\/td>\nDepartment<\/strong><\/td>\nShared Services<\/td>\nLocation<\/strong><\/td>\nRiyadh, KSA<\/td>\n<\/tr>\n
<\/td>\nRole Purpose<\/strong><\/td>\nInsights is looking for an Administration Supervisor to oversee and manage all administrative operations, ensuring smooth functioning of the office, effective coordination with and support to internal departments, by maintaining compliance with KSA government regulations<\/strong>. The role involves supervising office support staff, handling official documentation, and liaising with government bodies, banks, and service providers.<\/td>\n<\/tr>\n
<\/td>\nKEY ACCOUNTABILITIES & ACTIVITIES<\/strong><\/td>\n<\/tr>\n
<\/td>\nKey Accountabilities<\/strong><\/td>\nKey Activities<\/strong><\/td>\n<\/tr>\n
<\/td>\n1.\u00a0\u00a0\u00a0\u00a0 <\/strong>Office Administration & Supervision<\/strong><\/td>\n\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure execution of and compliance to administrative policies, processes, and SOPs.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Oversee day-to-day office operations, ensuring a clean, organized, efficient and welcoming work environment within a fast-paced consultancy setup.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Supervise and monitor performance of administrative support staff.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Oversee office services, equipment maintenance, relevant procurement, and inventory by managing vendor relationships to ensure cost-effectiveness.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Support execution of internal\/external office operations, events, celebrations, and meetings in compliance with company guidelines and local HSE policies.<\/td>\n<\/tr>\n

<\/td>\n2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong>Government Relations & Regulatory Compliance<\/strong><\/td>\n\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Handle all interactions with Saudi government entities.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide active support in the processes related to Iqama issuance\/renewal, work permits, visas, Saudization compliance, and other legal documentation <\/strong>in accordance with KSA labour laws and government requirements.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure all company operations are compliant with local laws and regulations.<\/td>\n<\/tr>\n

<\/td>\n3.\u00a0\u00a0\u00a0\u00a0 <\/strong>Support for Banking & Financial Operations <\/strong><\/td>\n\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Coordinate for company bank account operations, including deposits, withdrawals, and online transactions.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Liaise with banks for account opening, closing, corporate cards, and other financial services.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Support Finance Department in ensuring timely payment of utilities and vendor invoices.<\/td>\n<\/tr>\n

<\/td>\n4.\u00a0\u00a0\u00a0\u00a0 <\/strong>Employee Services & Support<\/strong><\/td>\n\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Coordinate employee on-boarding\/off-boarding processes by providing support to HR & the concerned department.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Manage accommodation, transportation, and travel arrangements for staff when required.<\/td>\n<\/tr>\n

<\/td>\n5.\u00a0\u00a0\u00a0\u00a0 <\/strong>Records Management & Reporting<\/strong><\/td>\n\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain accurate records of contracts, legal documents, licenses, and company certificates.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Prepare periodic reports on administrative activities, government transactions, and operational expenses.<\/p>\n

\u2022\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure confidential handling of sensitive company documents.<\/td>\n<\/tr>\n

JOB SPECIFICATIONS<\/strong><\/td>\n<\/tr>\n
Knowledge \/ Skills<\/strong><\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong knowledge of Saudi labour laws, visa processes, and government portals.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Proficiency in Microsoft Office (Excel, Word, PowerPoint) and office management software<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent communication skills in English & Arabic proficiency highly preferred.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 A proactive and adaptable mindset with strong problem-solving, and execution skills.<\/p>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to multitask and work under pressure.<\/td>\n<\/tr>\n

Education \/<\/strong><\/p>\n

Certifications<\/strong><\/td>\n

\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Bachelor\u2019s degree in business administration or related field.<\/td>\n<\/tr>\n
Experience<\/strong><\/td>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 3\u20135 years of experience in administration preferably in services sector in KSA.<\/td>\n<\/tr>\n
How to apply<\/strong><\/td>\nSend your CVs at careers@insightss.co<\/a><\/td>\n<\/tr>\n
<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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